Title: Program Coordinator
Work Type: Full-time, 2-years, fixed-term contract
Location: Remote (Only considering Caribbean nationals at this time)
Job Summary:
The Program Coordinator will play a key role in supporting the coordination and delivery of a portfolio of programs and initiatives, with a strong focus on a regional effort to accelerate innovative climate solutions. Reporting to the Program Manager, the Coordinator will provide essential operational support, ensuring seamless workflows, efficient resource management, and effective collaboration across stakeholders. This role is central to maintaining the organization’s reputation for programmatic excellence while contributing to the long-term success and sustainability of its work across the region and beyond.
Key Responsibilities Include (but are not limited to):
- Coordinate processes for identifying project opportunities from private and public sector stakeholders, both on a cyclical and ad hoc basis
- Support the development of project concepts and implementation plans, engaging with countries, suppliers, and partners to move initiatives from concept to execution
- Assist in identifying and cultivating strategic collaborations with aligned organizations, governments, and funders
- Conduct due diligence on proposed projects, stakeholders, and delivery partners, assessing for impact potential and risk
- Document and report due diligence findings, providing actionable insights to support informed decision-making
- Assist in the development of compelling funding proposals for the Innovation Fund and other program activities
- Maintain a schedule of engagement with grantees and project owners, offering guidance and monitoring project delivery to ensure successful outcomes
- Manage the program’s public-facing email inbox, responding to inquiries in a professional and timely manner
- Coordinate the program team’s calendar, resolve scheduling conflicts, and manage logistics for meetings and events
- Lead or support meetings as required, documenting follow-ups and ensuring effective communication
- Maintain regular updates to the Program Manager on progress, successes, and issues requiring escalation
- Contribute to annual program operating plans and budgets in alignment with strategic goals and core work pillars
- Build and maintain strong working relationships with internal stakeholders and external partners
- Represent the organization at regional and international climate events as needed, contributing to discussions and advocacy efforts
- Coordinate the engagement of project preparation facilities and advisory service providers to support project delivery
- Support the planning and execution of high-impact showcase events for Innovation Fund projects
- Track program and project performance metrics, gathering data on KPIs, outcomes, and impacts
- Support the Program Manager in preparing reporting deliverables and maintaining communication with stakeholders
- Maintain an organized system for storing project documentation and resources
- Provide input for digital communications that highlight project successes and impact stories
Core Competencies and Skills:
- Strong multidisciplinary project management capabilities in fast-paced, growth-oriented environments
- Demonstrated ability to engage and coordinate with diverse stakeholders across multiple countries, cultures, and sectors
- Excellent written and verbal communication skills, with strengths in interpersonal relations and persuasive presentations
- Entrepreneurial, action-oriented, and adaptable, with a strong problem-solving mindset
- Innovative approach to project planning, execution, and continuous improvement
- Technologically proficient, with the ability to quickly learn and effectively use digital tools in a virtual work environment
- Passion for or experience in climate-related industries and sustainability-driven initiatives
- Ability to work both independently and collaboratively within dynamic, mission-driven teams
Qualifications and Experience:
- Bachelor’s degree in Climate Sciences, Social Sciences, or a related field from a recognized institution
- Minimum of 3 years’ progressive experience in project coordination or management, ideally in a high-paced, growth-oriented setting
- Experience working with international donors, philanthropic organizations, or multilateral development banks, including proposal development
- Project management certification is considered an asset
- Proficient in Microsoft Office Suite
- Experience with project and CRM platforms such as Salesforce (NPSP) and Asana is desirable